Administrative Assistant Opening at Fearrington Cares

We’re seeking an energetic, patient, compassionate, and competent individual to join our fast-paced, service-oriented team. The ideal candidate will have:

  1. Experience with and knowledge of standard office operations and procedures
  2. Excellent communication and interpersonal skills
  3. Proficiency with Microsoft Office software, digital calendars, multi-line phones, and basic office equipment
  4. Organizational skills with the ability to manage multiple tasks and responsibilities
  5. The ability to maintain confidential information, take initiative, and be dependable and flexible.  Three to four times a year, staff meetings are held when the Center closes at 1 pm.

The work schedule is Monday through Friday, 9 am- 1 pm at the Fearrington Cares Center

Responsibilities include but are not limited to:

  • Answering telephone requests and inquiries weekdays between 9 am-1 pm, as well as retrieving and responding to voice mail messages
  • Greeting and assisting residents who visit the Center
  • Entering data into the database
  • Coordinating requests from Villagers with support teams in timely fashion by telephoning or sending email reminders or notices regarding transportation requests, handyperson requests, appointments, and registrations
  • Maintaining the equipment loan closet, checking equipment in (e.g., wheelchairs, walkers, canes, shower benches), and helping residents check out equipment
  • Cleaning and restocking the equipment room
  • Preparing sig- in sheets for movement classes, taking them to the movement class location, and retrieving them after the class
  • Helping facilitate special events, planning, setting up tables/chairs, and coordinating volunteers
  • Scheduling weekly drivers and handyperson coordinators
  • Updating receptionist and driver manuals on an ongoing basis
  • Providing orientation for volunteers and welcome packets for new residents
  • Maintaining room schedules and office supplies

Accountability:  Position reports to the Administrative Coordinator and collaborates with the Executive Director

Application: Explore our website prior to submitting an application. If you’re interested in contributing to our mission as an employee in our organization, please send a cover letter to and attach a resume or biography outlining your skill set and employment history to help us understand why you are uniquely qualified to join our dynamic team. Salary range is $16-19/hour. Please include a phone number where we may contact you.¬†

The position will remain open until it is filled.

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